AUG 1^st HOA Board of Trustees Minutes

In Attendance:

Bob Kelley

Shon Allen

Brad Sheppard

Angel Moran

Mercedes Pappas

Kelly Passey

Reed McCune

Handy Man Update: Bob and Angel met with Craig Yates before the meeting to discuss basic handy man repairs and an offer was made to him to become our handy man and he accepted, he work will be $25.00 an hour, Craig will be working on small projects i.e. window wells/gates/painting. Bob and Shon to show him what is needed a list will be sent to me and I will forward to Craig, he will contact Bob and Shon once received.

Digis Update: Shon reported no response from Digis, we will demand for a response with a letter from attorneys once Bob has all of the complaints/concerns regarding the service of Digis and forward to attorneys. Perhaps have 2 homes with Comcast as test homes i.e. Shon and Brad as they are home with business throughout the day. Monies will be left in a trust account, as equipment needs to be removed before final payment to Digis.

Landscaping Update: Reed reported that the trees looked great after the trimming, next year the Board will look at having the trees topped off as the trees only had the bottom cut off this year. Landscape crew will give recommendation to the board on what needs to be replaced. Reed will look to see what trees/bushes are on sale to see if we as a board could replace 3 or 4 trees and bushes.

Treasurer Update: Brad reported that LaDonna had still not responded to emails etc. No files had been received, Both Bob and Brad will find out what is happening with LaDonna as to why no response, she needs to at least respond to the Treasurer. We need her response as to who is paying for parking spaces, HOA fees and if arrangements have been made regarding payments before we get attorneys involved on sending out the letters. The board agreed to see if at all possible to have LaDonna removed from the HOA email list, Angel to check with Tanner. Files need to be sent regularly to Brad (Treasure) so that they can be fine tuned.

Building Update: Kelly had nothing to report, Kelly agreed to taking on the trash can issue in getting notices sent out for not taking trash cans in, there would be a $50.00 fine first violation and a $100.00 fine for second violation and another $50.00 for each time after that trash cans are left on the street.

Hospitality Update: LaDonna had not responded to Mercedes emails about new move ins. Once we have the new info on move ins, do we take a “Welcome Gift”, “HOA Packet”?  A decision was not made on what to take. Mercedes will draft up a “Welcome Letter” and a letter to the “Realtors” with info about Wyngate Common Rules.

Secretary Update: Angel reported that she would like to purchase an “A-Frame” type of sign to stand at the Pavilion when someone has reserved it with Name, Date and Time of Event. Angel made a motion to purchase the sign, Brad seconded the motion and all were in favor. It was decided that the Cluster Reps would be removed from the HOA website as we as a Board will try to handle the lights and with Craig as the new Handy Man.

Parking Update: Brad reported that parking looks pretty good, he is watching 3 cars that continually park in visitors parking 2 or 3 nights, he reported that a Black Truck was continually parking on the sidewalks and in the driveway, he would check to see if any warning had been given to this truck on previous occasions. A blue Jeep Cherokee w/Bronco plate was to be given a warning if the Jeep was parked in the visitors spot again.

Last items: It was mentioned that Mary Kay Stewart would like to become involved with the HOA. The board would like LaDonna to be tasked with the idea of posting payments to the earliest ones that are past due, update the website that states where payments are to be sent and a Disclaimer added that all payments will be applied to any outstanding unpaid balances, Angel will speak with Tanner regarding that information being added to the website. Angel will also put together a “End of Summer Newsletter” mentioning the trimming of the trees, possibly replacing plants and bushes, upcoming events reserved at the pavilion and that as of Dec 31^st Digis will be shut off and more info will come on replacing Digis with Comcast. We need to have a list of all owners in the complex and keep it updated with the name of the renters etc. Gate item—some bids we received previously are now out of business, however Brad does have other bids from other businesses. Brad is awaiting drawings to take to the city for approval from Draper City and will ask about the Permit Fee. The board felt that LaDonna should be invited to the next meeting so that the entire board can meet her and put a face to her name.

Actions Items:

• Bob to draft letters regarding, trash cans/pet waste for approval.
• Reed to get prices on trees and bushes.
• Mercedes to get Welcome Letter and Realtor Letter drafted for approval.
• Brad to get drawings if we are at the stage for the gate and present to board next meeting.
• Angel to draft end of summer newsletter for board approval, order A-Frame Sign
• Kelly to take on trash cans and walk the complex to see if anything is going on with buildings and such.
• Shon to get all emails regarding complaints about Digis service.

Next Meeting is: Monday, Sept 12^th @ 6:30, location at Bob’s home.

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