Wyngate Commons Board Meeting Minutes

February 3rd, 2011

Board Members Present:

Mercedes Pappas

Shon Allen

Bob Kelley

Angel Moran

Brad Shepherd

Susie Sunderland

1. Review of minutes from last meeting.

*Approved.

2.   Vinyl Industries fence repair bill.

*Shon will get estimates for repairing the fence on Normandy Loop and the gate on the West side of the park.

3. Internet issues:  routers, individual resident bills

*Wireless routers are not provided by the HOA or Digis.  Wireless routers are the sole responsibility of the owner/tenant.  No residents should be billed individually by Digis.

4.  Trash can tracking report  (Brad/Bob)

*No trash cans were left out over 48 hours last week.  Brad will continue to monitor.  Can situation has improved, perhaps in response to the newsletter reminder.

5. Parking violation update  (Bob, Mercedes)

*Speedy towed two vehicles this month.  Parking situation has improved, perhaps due to newsletter reminder.

6. Comcast question from resident.

*Comcast does not release information to individual residents about the amount paid by the HOA for basic cable access.  That amount according to our Treasurer is $27.20.  If the tenant/owner adds on services (HD/movie channels/DVR) there is no guarantee about the amount charged by Comcast.  That is not within the HOA’s control.

7. Termination letter draft for 5-Star Bookkeeping  (Shon, Bob)

*Due to personal difficulties, Bob has found it necessary to withdraw his offer to act as the HOA’s bookkeeper at this time.

8. Survey results   (Susie)

*Susie has tabulated the results of the surveys that have been submitted so far (43).  Owners not returning surveys will be contacted this month.  The final results will be presented in the April Newsletter.

9. Crumbling driveways

*It was noted that driveways around the community have been crumbling.  The HOA will look into

the cost of repairing and sealing the cement in the spring when the backdoor painting resumes.  This will save the cost of more complicated repairs in the future.

10. Dead Christmas tree on Wyngate Pointe

*Resident will receive warning and 24 hours to take care of removal.  After 24 hours, HOA will have it removed and resident will be billed.

11.   Annual Meeting set for May 17^th at 7:00 in the Pavilion.  Refreshments will be served (crackers, cheese, drinks- Mercedes).  Two new Board Members will be elected.  One Board Member’s term will expire and a new Board Member will be elected.  Results of Survey will be discussed.  Treasurer will give a financial report.  Voting on Gate will take place.

12.  Next Board Meeting:  March 1^st, 6:30 at Shon Allen’s.

13.  Adjourned at 8:45 PM

Action Plan:

1. Shon will get Vinyl Fence estimates.

2. Susie will contact owners who have not completed surveys.

3. All Board Members will review CC&R’s and come to the next meeting prepared to discuss and revise.

4. Susie will update website for Board Members and delete Block Reps.

5. Brad will contact owner of dead Christmas tree (on Wyngate Pointe) and leaking Audi  on Normandy Loop.

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