Sept 12 2011 HOA Board of Trustees Minutes

In Attendance:

Bob Kelley

Shon Allen

Reed McCune

Brad Sheppard

Angel Moran

1) Rewriting of the CC&R’s/Limited Common Area/Renter Agreement

We discussed the rental agreement, late fees, limited common area, and fans in windows. Add insurance to change CC&R’s. Increase from $1000.00 to $5000.00. Bob or Brad to take insurance info to attorneys.

Tanner will add to website that no air condition window units or anything that is attached to the outside exterior building, i.e. awnings, screen doors not approved. The board has only approved one screen door for the complex.

Put the quantity of renter into CC&R’s, require a lease % of ownership in CC&R’s, we talked of establishing % of renters, all agreed to 20% with the exception of the ones grandfathered in that are currently renting, unless the ownership changes. New owner would have to live there or sell it unless they qualified for a hardship. Immediate family member would have to be in the home, homeowner would be responsible to share the info with the board, and we also spoke of defining the exceptions of immediate family members. Renters are bound by rules through the owners. Perhaps no rental application but charge a $500.00  security deposit on renters.

Bob will take the new rules to attorney and have them written up.

2) Enforcement of Garbage Cans

Reed is to take down # on trash cans by Friday afternoon, and a letter will be sent out to ones who do not have their cans brought in by Thursday night.

3) Letter to Digis

We are still not making payments, we agreed as a board to send the money to the attorneys to keep in a trust account through December 2011; Bob will speak with LaDonna about sending the money to the attorneys. Attorneys will send letter to Digis stating what we are doing as we have had no response from Digis. Comcast is ready to go in Nov for 2 demos which will be Brad and Shon. A newsletter will go out stating as of Dec 31, 2011 we will have Comcast as our internet carrier.

4) Misc discussions

Pet Doors,  renters/owners will have to sign a contract that states they will replace to it normal state if not a lien will be put on the home.

Garbage Cans, Weeds, Pet Waste- Send a letter, late fee $50.00 will be applied.

5) Gate Information

Drawings are being done to take to city of Draper, Construction could start in winter Feb/Mar There would be a door handle code, 4 digit code, no power. Brad is hoping to have drawings by next board meeting and city permit info, gate will be sized for handicap access, and perhaps some coach lights added

6) Snow Melt

The board agreed to order 80 units on a pallet and we will determine as to how and when to hand out.

Next meeting-Oct 3^rd @ 6:30 PM (Bob’s home) Meeting adjourned at 8:45 PM.

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